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HOW TO - Manage Users & Groups for Shared Web Licensing

Authored by Aaron Schedlin April 4th, 2025 4018 views 1 likes KB2298998

Description

This article will show you how to manage users and groups for Shared Web Licensing

Shared Web Licensing is a licensing service, hosted by Ansys, that does not require any local licensing sever. Ansys software connects over the internet to the license server.

Managing users and groups is done via the Ansys ID Portal, and assigning entitlements to groups (if needed) is done from the Ansys Licensing Portal.

Solution

Managing Users

Required Access

By default, only your Account Support Coordinator (ASC) has access to create and assign users. If needed, your ASC can give you Administrator access using the steps below.

In order to access Shared Web Licensing, the user must exist in the Ansys ID portal for your account.

View Users on Your Account

Sign in to the Ansys ID Portal with your Ansys account.
Review the list of users on the User page

Add a Single User

In the Ansys ID Portal, click + Add in the upper right
Enter the user's email address, and use the Member role. The email address must match the email used for their Ansys account.
Click Add

Add Multiple Users

In the Ansys ID Portal, click + Add in the upper right
Click the Import Users tab
Download the Excel or CSV template, and populate with user information
Select the updated Excel or CSV template from your computer
Click Upload

Managing Groups

Groups Are Not Required

In Shared Web Licensing, groups can be used to reserve/restrict access to licenses to certain sets of users. They are not required, and without groups any user will be able to access any available Shared Web License.

For example, if you had a set of CFD Premium entitlements, and a set of Mechanical Enterprise entitlements, you could create groups of your CFD users and your Mechanical users, and then assign the Mechanical entitlements to only the Mechanical users, and the CFD entitlements to the CFD users

Create a Group

In the Ansys ID Portal, click on Groups from the left menu
Click Add Group in the Upper Right
Enter a name, description and select General for the type of group. Private has been deprecated by Ansys
Click Add

Add Users to a Group

In the Ansys ID Portal, click on Groups from the left menu
From the list, click on the group name

Click on the Member tab
Click on Add

Select the members you wish to add
Click Add

Remove Users from A Group

In the Ansys ID Portal, click on Groups from the left menu
From the list, click on the group name
Check the boxes and click Remove to remove multiple users, or click the … > Remove User From Group to remove an individual user

Remove a Group

In the Ansys ID Portal, click on Groups from the left menu
Click the … next to the group you wish to remove
Click Remove Group

Assigning Entitlements to a Group

Assigning an Entitlement to a Group is Optional

By default, without groups or entitlement assignments, all shared web licenses will be available to all users listed in the ID Portal.

When an entitlement is assigned to a group, only users of that group have access to that entitlement. This is useful to ensure a group of users always have access to a certain entitlement, or situations where one department is paying for a speciality license.

Manage Entitlement Assignments

Sign into the Ansys Licensing Portal
On the left, click Assignments, then Groups, and select the group from the list
Under the “Assigned Licenses” column, click the pencil to modify the quantity assigned to that group
In the dialog that opens, change the quanitity as desired and click Save

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