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                          HOW TO - Manage Users & Groups for Shared Web Licensing

                          Authored by Aaron Schedlin April 4th, 2025 3784 views 1 likes KB2298998

                          Description

                          This article will show you how to manage users and groups for Shared Web Licensing

                          Shared Web Licensing is a licensing service, hosted by Ansys, that does not require any local licensing sever.  Ansys software connects over the internet to the license server.

                          Managing users and groups is done via the Ansys ID Portal, and assigning entitlements to groups (if needed) is done from the Ansys Licensing Portal.

                          Solution

                          Managing Users

                          Required Access

                          By default, only your Account Support Coordinator (ASC) has access to create and assign users.  If needed, your ASC can give you Administrator access using the steps below. 

                          In order to access Shared Web Licensing, the user must exist in the Ansys ID portal for your account.

                           

                          View Users on Your Account

                          1. Sign in to the Ansys ID Portal with your Ansys account.
                          2. Review the list of users on the User page
                           
                           

                          Add a Single User

                          1. In the Ansys ID Portal, click + Add in the upper right
                          2. Enter the user's email address, and use the Member role.  The email address must match the email used for their Ansys account.
                          3. Click Add
                           
                           

                          Add Multiple Users

                          1. In the Ansys ID Portal, click + Add in the upper right
                          2. Click the Import Users tab
                          3. Download the Excel or CSV template, and populate with user information
                          4. Select the updated Excel or CSV template from your computer
                          5. Click Upload
                           
                           

                          Managing Groups

                          Groups Are Not Required

                          In Shared Web Licensing, groups can be used to reserve/restrict access to licenses to certain sets of users.  They are not required, and without groups any user will be able to access any available Shared Web License.

                          For example, if you had a set of CFD Premium entitlements, and a set of Mechanical Enterprise entitlements, you could create groups of your CFD users and your Mechanical users, and then assign the Mechanical entitlements to only the Mechanical users, and the CFD entitlements to the CFD users

                           

                          Create a Group

                          1. In the Ansys ID Portal, click on Groups from the left menu
                          2. Click Add Group in the Upper Right
                          3. Enter a name, description and select General for the type of group.  Private has been deprecated by Ansys
                          4. Click Add
                           
                           

                          Add Users to a Group

                          1. In the Ansys ID Portal, click on Groups from the left menu
                          2. From the list, click on the group name
                          1. Click on the Member tab
                          2. Click on Add
                          1. Select the members you wish to add
                          2. Click Add
                           
                           

                          Remove Users from A Group

                          1. In the Ansys ID Portal, click on Groups from the left menu
                          2. From the list, click on the group name
                          3. Check the boxes and click Remove to remove multiple users, or click the … > Remove User From Group to remove an individual user
                           
                           

                          Remove a Group

                          1. In the Ansys ID Portal, click on Groups from the left menu
                          2. Click the … next to the group you wish to remove
                          3. Click Remove Group
                           
                           

                          Assigning Entitlements to a Group

                          Assigning an Entitlement to a Group is Optional

                          By default, without groups or entitlement assignments, all shared web licenses will be available to all users listed in the ID Portal.

                           

                          When an entitlement is assigned to a group, only users of that group have access to that entitlement.  This is useful to ensure a group of users always have access to a certain entitlement, or situations where one department is paying for a speciality license.

                          Manage Entitlement Assignments

                          1. Sign into the Ansys Licensing Portal
                          2. On the left, click Assignments, then Groups, and select the group from the list
                          3. Under the “Assigned Licenses” column, click the pencil to modify the quantity assigned to that group
                          4. In the dialog that opens, change the quanitity as desired and click Save 
                           
                           
                          webportal

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